Caledon Council Community Golf Tournament Scholarship and Grants
Is your local not-for-profit organization scheduled to complete a specific and measurable community capital project? Then the Caledon Council Community Golf Tournament grant or scholarship program is right for you.
For more information about the Caledon Council Community Golf Tournament, see the Golf Tournament Committee.
Grant Application Dates
Grant Name
Start Date
End Date
Primary CCCGT
1-Dec-2023
09-Feb-2024
Secondary CCCGT
1-Dec-2023
09-Feb-2024
Scholarship CCCGT
1-Dec-2023
09-Feb-2024
* The 2024 Primary and Secondary Grant and Scholarship Applications intake is now closed.
Primary Grant
Primary grant recipients will receive the majority of the net funds raised from the golf tournament.
Eligibility
To be eligible for the primary grant, you must be a non-profit organization that:
Is located in Caledon or provides services for Caledon residents
Requires funding for a community capital project
Applicants not eligible for funding
The following organizations are not eligible:
For-profit organizations
Foundations; unless hosting a fundraiser for a registered charity
Groups or organizations of a religious nature; unless hosting a local, non-denominational event
Groups or organizations linked with a political party or event
Hospitals or any of its foundations, auxiliary groups or agencies
Organizations not in good standing or in litigation with the Town
Local boards of the Town
What to include with your application
Your organization's mandate including your purpose, mission, goals and objectives
Purpose of the grant and/or scope of the project, including how it will benefit the community
Timeline for the project, including expected start and completion dates
A summary budget of the project, including income, expenses and net income/loss
List of other sources of funding for the project, including any funding received from the Town
List of board of directors, if applicable
How you will recognize the Town's grant contribution (i.e. promotional materials, banners, etc.)
Requirements
As a primary grant applicant, you will enter into an agreement with the Town outlining the:
Overall project timeline
Grant specified project timeline
Additional fundraising details
Schedule of payments
Scope of the project
Project completion report due date
Secondary grant recipients must submit proof of expenses paid to the Town by December 1 of the year you receive funding.
For both primary and secondary grant recipients, you must recognize the Town's grant contribution at your event and on all promotional material.
Project reporting and holdbacks
A percentage of the grant will be paid after all events occur:
Council approves the golf tournament financials
The grant agreement is signed
Proof of reaching your fundraising goal stated in your application is received
The remaining percentage of the grant will be paid after receipt and approval of a project completion report. The report will include a list of all the paid and to be paid expenses the grant will cover. The Town may ask for proof of expenses paid.
Secondary Grant
The Secondary Grant stream is for projects that are not as budget intensive as the Primary Grant proposals. The pool of funds available is based on the net proceeds of the previous year's event, after the Primary Grant recipient's funds have been accounted for.
Eligibility
Preference will be given to groups or organizations that are aligned with the following criteria:
specific measurable projects that present an unique opportunity to showcase the Town of Caledon
is located in Caledon and/or provides services for Caledon residents
projects costing $5,000 or less
projects that can be completed within the current year (2024)
Applicants not eligible for funding
The following organizations are not eligible:
For-profit organizations
Foundations; unless hosting a fundraiser for a registered charity
Groups or organizations of a religious nature; unless hosting a local, non-denominational event
Groups or organizations linked with a political party or event
Hospitals or any of its foundations, auxiliary groups or agencies
Organizations not in good standing or in litigation with the Town
Local boards of the Town
What to include with your application
Your organization's mandate including your purpose, mission, goals and objectives
Purpose of the grant and/or scope of the project, including how it will benefit the community
Timeline for the project, including expected start and completion dates
A summary budget of the project, including income, expenses and net income/loss
List of other sources of funding for the project, including any funding received from the Town
List of board of directors, if applicable
How you will recognize the Town's grant contribution (i.e. promotional materials, banners, etc.)
Requirements
Secondary grant recipients must submit proof of expenses paid to the Town by December 1 of the year you receive funding.
For both primary and secondary grant recipients, you must recognize the Town's grant contribution at your event and on all promotional material.
Beffort Family Scholarship
The Caledon Council Community Golf Tournament honours the Beffort family for their dedication to growing the event into what it has become. Holding the Caledon community and the pursuit of higher education in the field of education close to their hearts, the Beffort Family Scholarship is awarded annually to two Caledon residents.
Eligibility
Must be enrolled at an accredited college or university in Ontario
Must be pursuing a post-secondary degree in education (ie. Child Development, Childhood Education, Special Education, Bachelor of Education, Master of Education, Doctorate in Education, Master of Arts in Teaching, etc.)
Applicant must be a Caledon or former Caledon resident having graduate from a publicly-funded Caledon Secondary School
Requirements
Applicant to submit a letter of recommendation - provided by a former coach, teacher, mentor or supervisor (cannot be provided by a current Caledon Councillor)
Applicant to submit an essay on any of the following topics: education goals, influences that led them to their choice of post-secondary education, why the scholarship is important to them, how it will assist with their educational plans, etc. Essay to be 500 words or less.
If you have any questions about the golf tournament scholarship or grants, please contact the Municipal Grants division (905-584-2272 ext 4373 or MunicipalGrants@caledon.ca.
Community Grants
The Town's grant programs help community groups, not-for-profits, schools, agricultural organizations and other community-minded groups undertake initiatives, projects, activities or events that benefit the community. This includes grants for heritage properties, environmental projects and more.
Part of the Town of Caledon's recently rebranded Community Action Fund, the Municipal, Agricultural and Community Grant (MACG) program is intended to support organizations with goals and objectives that support the Strategic Plan.
The 2024 Fall Intake application period is open from October 2 to November 8, 2024.
Is your not-for-profit community organization planning an event or working on a new project that will enrich the lives of Caledon residents? Does your organization support activities that serve our community? Then, the municipal, agricultural and community grant is right for you.
To enhance the accessibility of the MACG program, we have introduced two intake periods for the MACG Program. Each year, the MACG program will have a fall and spring intake, with the fall intake supporting projects and events taking place from December through May, and the spring intake supporting initiatives taking place from June through November.
Through the Municipal, Agricultural and Community Grant (MACG) program, a total of $167,000 is available annually. Funding is available through the fall and spring intake applications periods.
Funds must be used within the calendar year they are dispersed for ongoing initiatives, and within 30 days of individual events or project completion.
Your annual organizational operating budget, including how grant funds will be used
If applying for category 3 and 4, you may provide a summary budget for the event
If applying for category 1 and 2, you must submit your prior years' financial statements (reviewed or audited)
Eligibility
Your non-profit organization's goals and objectives must align with Caledon's Strategic Plan and:
Be community-based, representing your interests and those of the communities you serve
Maintain a historical and community link between agricultural, rural and urban communities
Applicants not eligible for funding
The following organizations are not eligible:
For-profit organizations
Foundations; unless hosting a fundraiser for a registered charity
Groups or organizations of a religious nature; unless hosting a local, non-denominational event
Groups or organizations linked with a political party or event
Hospitals or any of its foundations, auxiliary groups or agencies
Educational institutions, including universities, colleges, schools and associated auxiliary groups
Organizations not in good standing or in litigation with the Town
Organizations hosting an event that is not open to the general public
Funding categories
You must choose one funding category per application form. You may submit more than one application form per year, each for a different event.
Category 1: sustaining/continuing support
Funding is for activities that help you serve the community's ongoing operations. Priority is given if you maintain a historical and community link between agricultural, rural and urban communities.
Category 2: project-based/one-time support
Funding is for your specific and measurable community-based project or program. Priority is given if you maintain a historical and community link between agricultural, rural and urban communities.
Category 3: event funding support
Funding is for a public event where you add value to the entire community. The event must be open to the general public and may be held at a Town-owned facility or another location. Fundraisers are eligible if there is proof of a charitable organization number. Funding can cover event costs, such as marketing, insurance, catering, etc.
Category 4: public venue access
Funding is for access to Town-owned indoor and outdoor recreation facilities to run your activities and public events. Your activities/events must enrich the lives of Caledon residents, and cannot be the same as the Town's recreation offerings. Applications for this category are for activities or events held at Town-owned facilities only.
Budget
All applicants must supply a budget with their applications including an estimate of income and expenses. If you are applying for event funding support or public venue access, you may provide a summary budget for the event if an operating budget is not available.
Sample Budget
Income
Total
Grant Funding
$1,000.00
Fundraising
$2,000.00
Donations
$1,000.00
Ticket Sales
$500.00
Total Income: $4,500.00 (A)
Expenses
Total
Materials & Supplies
$500.00
Insurance
$200.00
Rental Equipment
$300.00
Marketing & Promotions
$1,000.00
Payroll
$2,000.00
Total Expenses: $4,000.00 (B)
Surplus / (Deficit): $500.00 (C = A - B)
Application evaluation
Your application will be evaluated by the Municipal, Agricultural and Community Grant Review Committee. The committee will use a staff evaluation tool to check if you are eligible and to rank your application. Grant funds will be allocated based on the overall ranking of the application.
Eligibility Requirements
Eligible applications must meet all of the following requirements (all need to be yes or N/A to be eligible):
Non-profit organization
Not a foundation that raises funds for another organization and their associated groups of agencies (fundraisers for registered charities are permitted)
Not a group or organization of a religious nature (religious groups hosting an event or activity for the community that is non-denominational in nature are eligible)
Not a group or organization affiliated with any political party or event
Not a hospital, hospital foundation, or hospital auxiliary group or agency
List of board members included if applicable
Not a direct duplication of Town services and programs
Complete submission of supporting documents
Categories 1 & 2: Financial Statements & Budget
Categories 3 & 4: Budget and Agree to Insurance
Staff Evaluation Criteria
Questions
Question #
Description
1
Organization's purpose is in line with the Town's Council Work Plan. (applicant must have a minimum score of 2 to receive funding)
Increase quality of life through shared experiences
Actively promote culture, tourism and the arts
Understand community needs; connect Caledon villages - bridging the rural/urban divide; support Agriculture and Agribusiness industry
Preserve heritage and natural areas
Community enrichment through local groups, partnerships and events; empower volunteer groups; youth/seniors
2
Funding will be used appropriately.
Funding meets the purpose of the category
Funding be used for purposes that support the whole community
3
The purpose of the organization, project, and/or public event has clear objectives, targets, and outcomes.
4
Is the funding for a one-time event to commemorate a milestone? (eg. Canada's 150 anniversary)
5
(For Category 1 only)
Funding sustainability
Diverse funding base
Sustainable organization
Provided budget that indicates a good plan
6
(For Category 2, 3, and 4 only)
Ability to self-finance event/project
Is this a start-up organization and/or new initiative?
Are grant funds required to fund the event/project?
7
Received other support or funding from the Town of Caledon in the year the application is submitted:
Green Fund
Golf Tournament
Heritage
Community Service Agreement
Affiliation status
Other
Matrix Scoring
Note: The proponent’s score % is calculated out of a maximum score of 21.
Question
Matrix Score: 0
Matrix Score: 1
Matrix Score: 2
Matrix Score: 3
Proponent’s Score
1
Do not align
Minimal alignment
Similar alignment
In true alignment
0/3
2
Funding does not align
Funding somewhat aligns
Majority of funding aligns
Funding fully aligns
0/3
3
Purpose and objectives not specified
Purpose and objectives somewhat specified
Purpose and objectives mostly specified
Purpose and objectives are clear and well specified
0/3
4
Timing of project not contingent on current year
N/A
N/A
Timing of project contingent on current year
0/3
5
(Only for Category 1)
Not sustainable
Somewhat sustainable
The majority of funds are sustainable
Sustainable
Please select
6
(Only for Category 2, 3, and 4)
Ability to self-finance project
Able to self-finance the majority of the project
Somewhat able to self-finance project
Inability to self-finance project
0/3
7
Received 3+ other financial supports from the Town
Received 2 other financial supports from the Town
Received 1 other financial support from the Town
No other financial support from the Town
0/3
Report
All Grant recipients are required to submit a Year End and Project Completion Report to measure the outcomes of the events and identify how the project or event met the goals and objectives outlined in your application.
Year End and Project Completion Report
Organization Information
Organization Name
Contact Name and Position
Current Mailing Address
Town/City/Province
Postal Code
Phone Number
Fax Number
Email Address
Website
Type of Funding Received
Sustaining/Continuing Support
One Time Project
Event Funding Support
Public Venue Access
If one time project/event funding was received (including one-time public venue access), please complete questions 1 – 4 below:
Evaluate the outcome of the project/event including financial outcomes. Please provide financial results signed by the organization treasurer.
Identify how the project/event met its goals and objectives.
Was the Town’s grant contribution recognized at the organization’s event or activity? Please provide a description.
Were there any surplus funds? If yes please provide the amount. (surplus funds may be required to be returned to the Town and/or deducted from any future grant considerations)
If sustaining/continuing support funding was received (including repeat access to public venues eg. Room rentals for monthly meetings), please complete questions 5 – 7 below:
5. How was the funding provided utilized?
6. How did the funding contribute to the overall goals and objectives of the organization?
7. Was the funding acknowledged on all promotional material? Please provide a sample of promotional material.
Confirmation
Upon submitting the online application, if you do not receive an email confirmation that your application has been successfully received please contact us. This email confirmation will include a PDF copy of your completed application.
If you have any questions about the municipal, agricultural or community grants, please contact us the Municipal Grants division.
Climate Action Fund - 2024 Intake Now Open!
The Town has updated its Community and School Green Fund grant program, now called the Climate Action Fund! See important information below.
Apply for the Climate Action Fund
Applicants can apply for up to $8,000 through the Town’s Climate Action Fund. We strongly encourage you to review the Applicant's Guide before completing your application.
Please note: applicants will need to email environment@caledon.ca with the required attachments for their application.
Submission Deadlines
The submission deadline for the 2024 Climate Action Fund will be November 1, 2024, at 4:30PM.
Neighbourhood associations and other unincorporated community-based groups with a documented terms of reference;
Faith/church groups, for a non-religious purpose;
Indigenous groups;
Schools with a Caledon address in a publicly funded school board;
School groups, clubs, and parent councils, applying on behalf of a school in a publicly funded school board with a Caledon address;
Publicly funded school boards for a project in schools with a Caledon address; and,
Individuals/students with a documented collaborative agreement with an eligible applicant.
Climate Action Fund Applicant's Guide
Review the Applicant's Guide that contains important grant information, including the following:
Climate Action Fund Rules
Applicant eligibility and eligible projects
Funding and eligible expenses
Required information to include in your application
Application evaluation
Grant process and approximate timelines
Reporting requirements and holdback funds
Tips and tricks for a successful application
Project ideas
Climate Action Fund Application
To access the Climate Action Fund application, please click the link below titled “Climate Action Fund Application”. If you require additional space to input your project budget in part C of the application, please click the second link below titled “Part C- Project Budget”. Once complete, please submit your application to environment@caledon.ca.
Please join us for a virtual Q&A session so we can address your questions and provide feedback on your project ideas!
Date: September 18, 2024 Time: 12:00 - 1:00 p.m.
Registration is required.Click here to register and an invitation with webinar details will be sent to your email prior to the session.
Application Evaluation
Applications will go through different stages of evaluation before funding is granted.
Application screening
Town Staff will review your application and all other required documents to ensure you meet the Climate Actions Fund’s eligibility requirements.
Application evaluation
The Evaluation Committee will review applications using a checklist and/or matrix that relies on a point system. Successful projects must meet all eligibility requirements. The funding recipients will be selected based on the overall score of their application.
Council approval
All Climate Action Fund grant recipient recommendations will go to Council for final approval. Successful applicants will sign a funding contribution agreement outlining the grant conditions.
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